By default, only one item can be selected in a drop-down list. Now, Like Lara above, I would also like to delete accidental entries. State names for those 2 countries. The drop-down list is frequently used in the Excel daily work. In the Data Validation dialogue box, within the settings tab, select ‘List’ as Validation Criteria. Thank you. For example, you can use Target.Column = 4 or Target.Column = 5, The code to allow multiple selections works great. Is this code in addition to the original code in the tutorial? Now you can send it to others and the code would work. Thanks in advance for your help. Any time I try to make changes the text keeps multiplying instead of deleting. First, Thank you. Thanks, did you find a solution? Dim Newvalue As String Before you start using this code in excel, you need to put it in the back-end, such that it gets fired whenever there is any change in the drop-down selection. Hi, If the sheet is protected, multiple drop down list is not working ? Hi thank you for this nice tutorial. Hi I have just built my spreadsheet which is perfect. Is this doable? Thanks in advance. 1.I tried using a range instead of cell address and it would not work. What is your sugestio on the safest way to save. So easy to understand and replicate in my documents. Thank you very much for this tutorial, this was exactly what I needed. Is there any way to fix this or change the code to address this? As the code stands, the only way to do this is to delete the cell’s contents and retype it in the new column, which is not ideal. When I did this it worked for the drop downs but it also caused every cell to show multiple entries. Many Excel users tend to create drop down list with multiple checkboxes in order to select multiple items from the list per time. Hello Mark.. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Drop-down lists are very helpful tools in Microsoft Excel, especially for creating forms or providing guidelines for other users.. How do I lock the values of a cell (data range) when I make a table of many rows? I substituted $C$2 for the correct cells in my sheet, and it worked! Then, select the first drop down list values (excluding the header cell), and then give a range name for them in the Name box which besides the formula bar, see screenshot: 3. Is there a solution for this? Thanks in advance. However I am trying to combine both of the codes in the same file (workbook). This has been one of the most popular Excel tutorials on this site. Excel drop-down list - multiple selections How do I format a drop-down list so it will allow me to select two or more options from the list? Thank you!! Thank you! I just finished using your code for reoccurring choices. I did exactly as per your instructions. What if you have more than one column in the spreadsheet that you want to set up dropdown menu with multiple data point selection? you need to save your excel spreadsheet as a macro enabled spreadsheet. Now I am having this weird problem where if I try to delete and edit something in a cell that does NOT have a drop down it won’t allow me to delete. Thanks for the tutorial but I think I must have missed something. Can I modify multiple selection code (no repetition) when Target.Column = 6 so that the header is not affected? We do allow the user to enter a new value if needed. Target.Value = Oldvalue & ", " & Newvalue E.g. However, when I do that with the above code, it copies what I have listed and then shows it again with my changes. Thanks for the quick reply ! 2. Hi Sumit – Thank you for this great information! Problem: I have a excel file that i must send to many of my colleagues, my question is, how can i send it with the code so they wont have to paste it in VBA? Hello Shelley.. Hi, let say we have another column that we need to do drop down but with another list. I am assuming that was what you were also getting. -Mary. I am having the same trouble. I even downloaded your code, and tried running it on my machine, and I still am only able to select one of the drop list items. So https://uploads.disquscdn.com/images/f49a89e68134ae908e184e590a5b4e052ec9548648b51162600b703cceefebff.jpg I have produced an advanced solution. Hello Angie.. you can replace this line: If Target.Address = “$C$2” Then with this line: If Target.column = 3 Then, Now the drop down will work for all the cells in Column C. Hi there – I tried to use this code but it is not allowing me to add multiple values in 3 of my columns. iPos = InStr(1, Oldvalue, Newvalue) If iPos = 0 Then Target.Value = Trim(Oldvalue & “, ” & Newvalue) Else: If iPos = 1 Then If Target.Value = Newvalue Then Target.Value = “” Else Tmpvalue = Newvalue & “,” Target.Value = Trim(Replace(Oldvalue, Tmpvalue, “”)) End If Else Tmpvalue = “, ” & Newvalue Target.Value = Trim(Replace(Oldvalue, Tmpvalue, “”)) End If End If. A lot of people have been asking about the code to select multiple items from a drop-down list without repetition. To add an item, go to the end of the list and type the new item. This is really helpful. So it becomes an endless cycle of repetitions until I just delete the entire cell. Hello Dorsey.. To make it work for multiple cells (C2:C4), replace the following line in the code: If Target.Address = “$C$2”, with this line: If Target.Address = “$C$2” Or Target.Address = “$C$3” Or Target.Address = “$C$4” Then, If you want it to work for the entire column C, use the following line: If Target.Column = 3, I had it working then it stopped. I am able to make multiple selections in the first column. How do I apply this to other columns and cells within the same sheet? Worked perfectly well . Amit see my answer above ‘multi-select functionality to a range of cells’. If i try to delete the Orange text, it doesn’t work. Is the following correct “If Target.Column = 3 And Target.Row > 6 And Target.Row < 81 Then"? now the code will be saved everytime you open and close. I’m guessing that is because of the code I put in for the dropdowns. Then, click Kutools > Drop-down List > Dynamic Drop-down List, see screenshot: 3. Is there possibly a way to set one value from the list to be exclusive. Thanks for the code! However if I select item A and item B then click item A again to remove it, it does not remove item A. I just does nothing. In the Source field, enter = followed by the named range for the initial list entries. I may want to share this with others as well and they must be able to open the file. Thanks so much for this! Thanks. 5 choices w/the option of selecting a maximum of 3 without repetition. Question: I have another column in the same sheet I would like to put a multi select drop down list into. The problem is (keep in mind it may be on my end), the code is not working. ‘Code by Sumit Bansal from http://www.trumpexcel.com ‘ To Select Multiple Items from a Drop Down List in Excel, On Error GoTo Exitsub If Target.Address = “$J$2” Or Target.Address = “$K$2” Or Target.Address = “$L$2” Then If Target.SpecialCells(xlCellTypeAllValidation) Is Nothing Then GoTo Exitsub Else: If Target.Value = “” Then GoTo Exitsub Else Application.EnableEvents = False Newvalue = Target.Value Application.Undo Oldvalue = Target.Value If Oldvalue = “” Then Target.Value = Newvalue Else Target.Value = Oldvalue & “, ” & Newvalue End If End If End If Application.EnableEvents = True. Actually I just removed the error alert and I was able to add more choices to the end but it repeats the choices I made using the code. Creating the Second Drop Down List (App) As stated earlier, we want the second list of Apps to only show items based on the selected Division from the first drop down list. Do you have the whole code what would make this work all put together? God bless. For example, I have a table on excel with a drop-down list in columns 2 and 3 (B and C). Can you please advise, how can I now count the number of selections made? If you want to apply this for all data vallidation on the sheet then ? That said, I’m unable to replicate using this code, even when using “Or” commands along the “$C$2” line, to have the code apply to more than one drop-down list within the main workbook. 2. In the example above, I’d want B2’s total number of items (apples, carrots, and bananas- so, 3 items) and B3’s total (banana, grape, watermelon- 3 items). I need any suggestions for this case. However, this one is the best and simple. Thanks a lot for this great video . You paste the code in your file and save it with .xls or .xlsm format. How can I count the number of each selection? I don’t know how to describe but hopefully with my example below will make you to understand :-, In my dropdown list have a several option where each option have their own values. I have two queries. Is there a way for criteria to be recognized individually in the table rather that a concatenated value for all the possible variations? And then, you should create the second dependent drop down, please select a cell where you want to put the second drop down list, here, I will click J2, and then go on clicking Data > Data Validation > Data Validation, in the Data Validation dialog box, do the following operations: Note: In the above formula, I2 is the cell which contains the first drop down list value, please change it to your own. How would I go about re-ordering the entry to coincide with the list order? Please could you advise if you are able to help with creating a list box in word with the functionality to select multiple dropdowns? NOOOOOO! I would like the to be able to select one or more of Glass, Tile, Wood, but if I select Standard, it should prevent adding any of the other values… Or, if other values are already listed, selecting Standard should replace the text. The additional tutorial above Creating Multiple Drop-down Lists in Excel without Repetition removes but its multiple cells. But still with the replacing feature included? End If Using XLS or XLSM format does not work for me but i succeeded using XLSXM format. I am too looking for a solution to remove an item from the list. Is there a fix? A simple data validation list helps us display specific data range in the form of drop-down list in a desired cell.. A while back we learnt how to make dynamic data validation lists based on Excel tables that grow as the base data grow. Eg. Any clue on what I can change in the code to keep this from happening? Thank you! Private Sub Worksheet_Change(ByVal Target As Range) If Target.Column = 1 Or Target.Column > 100 Or Target.Column = 9 Then Exit Sub Application.EnableEvents = False Cells(Target.Row, 1) = Now Application.EnableEvents = True, Dim xCellColumn As Integer Dim xTimeColumn As Integer Dim xRow, xCol As Integer xCellColumn = 8 xTimeColumn = 9 xRow = Target.Row xCol = Target.Column If Target.Text “” Then If xCol = xCellColumn Then Cells(xRow, xTimeColumn) = Now() End If End If, ‘Code by Sumit Bansal from https://trumpexcel.com ‘ To Select Multiple Items from a Drop Down List in Excel Dim Oldvalue As String Dim Newvalue As String Application.EnableEvents = True On Error GoTo Exitsub If Target.Address = “$W$3” Then If Target.SpecialCells(xlCellTypeAllValidation) Is Nothing Then GoTo Exitsub Else: If Target.Value = “” Then GoTo Exitsub Else Application.EnableEvents = False Newvalue = Target.Value Application.Undo Oldvalue = Target.Value If Oldvalue = “” Then Target.Value = Newvalue Else If InStr(1, Oldvalue, Newvalue) = 0 Then Target.Value = Oldvalue & “, ” & Newvalue Else: Target.Value = Oldvalue End If End If End If End If Application.EnableEvents = True Exitsub: Application.EnableEvents = True End Sub. Let’s say you have created a drop down list based on the values in cell range B8:B14. Fingers crossed! You can follow the question or vote as helpful, but you cannot reply to this thread. What could be the reason? I know I can turn off the the error message and allow them to type something, but I want their to be an item on the list like “other” and then when they select it they can enter their info. See full code below: Private Sub Worksheet_SelectionChange(ByVal Target As Range), Dim ws As Worksheet Dim RefRng As Range, RngFind As Range, NewRng As Range, hdr Dim RefList As Range, c As Range, rngHeaders As Range, Msg, Set ws = ThisWorkbook.Worksheets(“User Picklist”), ‘only deal with the selected cell(s) Set NewRng = Application.Intersect(Me.Range(“A12:T101”), Target) If Not NewRng Is Nothing Then, For Each c In NewRng c.Validation.Delete ‘delete previous validation hdr = Me.Cells(11, c.Column).Value If Len(hdr) > 0 Then Set RngFind = rngHeaders.Find(hdr, , xlValues, xlWhole) ‘matched header? Any thoughts? Just need help on how to apply the multi drop down selection for multiple columns? How do you make the items are sorted alphabetical in every cell? If I specify a certain cell as the target address (can’t do column because there are other cells in the same column where I can only allow one option to be chosen), is there any way to use offset or relative references so that the target moves accordingly if, for example, I insert rows above the cell that is being referenced in the code? The rest are single choice only. Select List from the Allow menu. I can just type in the colour in the search option under filter but that doesn’t work if I want multiple colors at once. Hi, Were you able to find any solution for deleting/removing previously selected items? Our guest blogger and Excel MVP award winner, Debra Dagleish, makes it easy to create an Excel dropdown list that lets you select multiple names in one cell. There are three column headers that we want to use as the first drop down list. I want to repeat the same row of options line after line, but only the first line is adding options. Also, say I have the same list in all of column 7 and 8, would I be able to have a command that tells the user that once something is selected in column 7 they can no longer select it in column 8 or vice versa? This step, you should create the third dependent drop down list, click a cell to output the third drop down list value, here, I will select cell K2, and then click Data > Data Validation > Data Validation, in the Data Validation dialog box, do the following operations: Note: In the above formula, J2 is the cell which contains the second drop down list value, please change it to your own. Would be extremely grateful for advice. I did it from column no.9 to no. Ctrl-A to select all would be also nice. Then when I try to delete some of the repeated values, it will repeat itself again in the same cell. hello Ange can you tell me what option you decided to use. Hi, I was able to get the code to work, but when an email marco was attached to the spreadsheet it quit working. A verification code will be sent to you. There should be a Project Explorer pane at the left (if it is not there, use Control + R to make it visible). I “save as” and on the copy, the code is gone and I can no longer make multiple selections from the drop down list. Again, thank you for your this article, it has been most helpful! How could you deal with this task in Google sheet? Yeah, I read through a million of these comments and saw that, which I changed of course. I even changed the Target.Address to Target.Range. Thanks for the multiple selection tip, the problem I has is that I would like to have multiple selection for columns 2,3,4,5,6,7,8,9 and I have tried to amend with no luck so far. hello Kevin. This is a very great tip. Well done! I need to create multiple drop-downs in all the rows. I started with your code at the top of the thread and started making changes based on your recommendations. Before I added your code, validation for the single-select list worked. I took out ‘IF Target.Address = “$C$2” Then and one END IF and not it works for all cells that has the dropdown list. In this tutorial, I will show you how to make multiple selections in an Excel drop-down list (with repetition and without repetition). I need the selection to be words (strings) and after the selection the return value needs to be a sum of numbers, each word get its value – a number. In general, it’s easy to create a drop-down list with Data Validation feature in Excel. I want something that allows multiple selections as above tutorial but removes them as you choose them so they are not duplicated. This is extremely helpful and it worked! Hello, this is super helpful, thanks! hi, first of all, thank you very much for your teaching and it is very helpful… here is my question, let’s say I have input the following data in C2 Two, Three C3 Three, Four C4 One, Four C5 Two, then I discover I cannot count the data by “Filter”, what I can do so that I can count out : One x 1 Two x 2 Three x 2 Four x 2. Once you save it, it won’t show the prompt again. Now we need to select a cell where we are going to insert the drop down. Now that I have selected multiple entries in some cell (I have applied this code to an entire column) but not all, I would like to filter down to entries within that column, ie find all entries that contain orange or blue. One question – once I’ve implemented this on my spreadsheet, I may create pivot tables using the data contained therein. Now I wanted to use it again and it isn’t working anymore. The line in my last comment specifies two target address which would enable both the drop downs in the these cells to have multiple selection functionality, Hi. Even when I download the file directly from this site, the cells in the downloaded file will not allow multiple selections. now i want when choose multi item in list sum the price of item sum and show. Then, click OK button, the third level drop down list values have been defined range names. Hello Emily, you can use the below code to make sure an option doesn’t get selected multiple times: Private Sub Worksheet_Change(ByVal Target As Range) ‘Code by Sumit Bansal from trumpexcel.com ‘ To Select Multiple Items from a Drop Down List in Excel Dim Oldvalue As String Dim Newvalue As String Application.EnableEvents = True On Error GoTo Exitsub If Target.Address = “$C$2” Then If Target.SpecialCells(xlCellTypeAllValidation) Is Nothing Then GoTo Exitsub Else: If Target.Value = “” Then GoTo Exitsub Else Application.EnableEvents = False Newvalue = Target.Value Application.Undo Oldvalue = Target.Value If Oldvalue = “” Then Target.Value = Newvalue Else If InStr(1, Oldvalue, Newvalue) = 0 Then Target.Value = Oldvalue & “, ” & Newvalue Else: Target.Value = Oldvalue End If End If End If End If Application.EnableEvents = True Exitsub: Application.EnableEvents = True End Sub. i have been looking for days and there appears to be no way…. I have to start over. It uses check-boxes and is far more useful. my problem is how to make dropdown list in excel displayed in 3 rows. Thank you so much for providing this service! Is it possible to apply this code to an entire column? Hi Sumit! another thing how can I defind that with in a table in excel and that it could move automaticly with the table? Hello, using a VBA code similar to yours, I am selecting multiple items in a drop down list that are separated by comma. However in my case, the data is getting duplicated in case I am selecting one item multiple times. Thank you. If I have to use the code for two columns specifically, say column D and column I which have different sets of values in the respective drop down lists, how will the code change? And then, click a cell where you want to put the first dependent drop down list, for example, I will select cell I2, then, click Data > Data Validation > Data Validation, see screenshot: 8. Thanks you. How is that possible? Dim RngDV As Range Dim Oldvalue As String Dim Newvalue As String If Target.Count > 1 Then GoTo Exitsub, On Error Resume Next Set RngDV = Cells.SpecialCells(xlCellTypeAllValidation) On Error GoTo Exitsub, If Intersect(Target, RngDV) Is Nothing Then ‘do nothing, Else Application.EnableEvents = False Newvalue = Target.Value Application.Undo Oldvalue = Target.Value Target.Value = Newvalue If Target.Column = 16 Then If Oldvalue = “” Then ‘do nothing Else If Newvalue = “” Then ‘do nothing Else Target.Value = Oldvalue _ & “;” & Newvalue End If End If End If If Target.Column = 30 Then If Oldvalue = “” Then ‘do nothing Else If Newvalue = “” Then ‘do nothing Else Target.Value = Oldvalue _ & “;” & Newvalue End If End If End If If Target.Column = 34 Then If Oldvalue = “” Then ‘do nothing Else If Newvalue = “” Then ‘do nothing Else Target.Value = Oldvalue _ & “;” & Newvalue End If End If End If. thanx. You can use OR in the code to apply it to multiple columns. Now some cells have multiple entries but I am struggling to find a way to filter specific words in the boxes with multiple. are you able to help. The next day however I went to open the file and now the code isn’t working??? I’m curious on how one can create dynamic multiple items list. If Target.Column = 3 or Target.Column = 14 or Target.Column = 15 Then. However, every cell in the entire sheet is requiring a complete clearing of contents when an edit is made. The code I am using is to edit and add multiple items in a drop down in the same cell. Hi Sumit, Great code here. How do I apply it to C2:C42? I have to re-paste the code every time. However, when I shared the workbook it stopped working and kept giving debug pop-ups. Vanessa, I have followed all of the steps that you have provided and i am getting an error. I want in column J to select corresponding automatic comma separated values as per the table. So I wish to remove just one user. Hi, i have read your drop-down multiple selection post (without repetitions). This deletes the unwanted list item via “reselecting it” in the dropdown. Thank you! Since I get a lot of similar questions, I have decided to create an FAQ section at the end of this tutorial. This is highly useful, many thanks! Is there a way around this? I pose same question; did you get an answer, Dan, you don’t do that in the code. How can I remove a selected item in a multiple drop down list? How we can de-select the already selected item from the cell. 11. Thanks for the solution..its works fine…however it is being applied to all the cells in the sheet and I am not able to edit the cells even where there is no drop down menu to choose from. Hi, Thanks for this helpful guide. Thank you so much for this advise. Now when I select “white, Black, native” the count doesn’t work. . To create the first dropdown list, you need to click on any blank cell and then click on the Data ribbon and click on Data Validation. This was helpful, but is there a way to have this AND have code so that the duplication in the cells stopped? I think I have looked through all the comments to find this and don’t see it, how do I point the code to look at a different sheet within the workbook for the list of options? If I need to select some Items and then add those in the cell, how can I make this? I saw code to get this to work while the sheet is protected, and that worked great. https://uploads.disquscdn.com/images/4a019783ca43d6f04d60ef16990d45dd38f33690231d5cf6678d750a7576b04a.png. How do I fix this issue? Hi Sumit, is there a modification to the code if I want the next selection from the dropdown in the next line. How would the code look? How can we create multiple selection in 2 columns with dependant values. 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